Version September 2021
I am a Core process therapist and registered with the professional organisation of specialized psychosocial therapists (NVPA). I am also registered with the RBCZ (register for professionals in complementary care).
Because we engage in a therapeutic relationship and therefore signed a client contract, I have to keep a file because of legal reasons. I keep data in order to guide you as a therapist, also for administrative and financial goals. I am the only one in this practice who asks for and keeps these data.
Which information is kept?
-An administrative file: contact details (name, sex, birth date, address, phone numbers, email-address)
-A professional file: notes of sessions, with may include information on your mental and physical health, race, political views, sexuality, religion , name of your GP.
With whom is the information shared?
-I keep and use this information for myself in order to follow the process of our work, and to be able to communicate with my supervisor. My supervisor has no entrance to your files.
-I may communicate on your case with colleagues or in intervision groups. This is always anonymous and not reducible.
-Only with your consent will information be shared to other caregivers.
-Only in rare circumstances, they might oblige me to share information. Should this happen, I will discuss this with you first.
-When something serious happens to me and I cannot inform you that your therapy cannot proceed, your administrative file will be shared to a specifically for this purpose appointed psychotherapist who will inform you.
How are your data kept?
-I keep the administrative file separated from the professional file.
-My PC and smartphone are secured by a password. The data on the PC are additionally protected by a second password and encryption. I do not keep a professional file on my smartphone.
-I keep the files for 20 year as is legally asked. For financial data this is 7 years.
What are your rights?
-The right to see into your file, without costs, within one month of asking for it.
-The right to ask me to hand over your file digitally, for your own use or to transfer it to another professional.
-The right to change or delete information. We can discuss together which information you mean. I would like you to ask me this question on a written note. When there is a current complaint, a legal procedure, or when deleting the files prohibits me to work competently, I can object against deleting the files.
-The right to withdraw your consent to use the data as above described.
Should you have a complaint about my data handling according to the AVG/GPDR law, I wish you to discuss this with me first. There is a possibility to complain with the ‘autoriteit persoonsgegevens’: www.autoriteitpersoonsgegevens.nl.